Fellowship of the Data — International RDM Community Meeting 2025

Apr 1, 2025, 9:00 AM → Apr 2, 2025, 7:00 PM Europe/Berlin

Rosensäle Universität Jena

Cora Assmann (Friedrich-Schiller Universität Jena), Elena Rey Mazón (IPK Gatersleben), Jeanne Wilbrandt (Leibniz Insitute on Aging - Fritz Lipmann Institute (FLI) Jena), Nils-Christian Lübke (de.NBI ELIXIR-DE)

Welcome to the 2^nd 

Fellowship of the Data — International
RDM Community Meeting 
for Trainers and Data Stewards

 

01.-02. April 2025 in Jena, Germany

 

Description

The Fellowship of the Data is fueled by enthusiasm for Research Data Management (RDM) and networking. Founded by RDM trainers and data stewards, we want to offer an open space for everyone with aligned interests that fosters our community bonds and allows us to find peers from many different contexts.

We believe in the power of collaboration and knowledge sharing. By exchanging resources, learning from each other's experiences, and forging synergistic teams, we can better support researchers and stakeholders alike.

The goal of our second RDM Community Meeting is to boost the fellowship of like-minded professionals who assist researchers across various fields in their RDM efforts, whether through training or other means. Keynotes and times for focused exchange were selected carefully to provide us with a program full of relevant and engaging content. We are excited to learn from our international keynote speakers and to take home practical insights!

Let's get together in Jena and cultivate our supportive environment dedicated to the advancement of RDM! 

The conference language is English.

Agenda Summary

We offer opportunities for exchange and exploration along with poster sessions as well as keynotes chosen to instigate further reflection and networking.

Three focal topics are set to guide contributions and discussions:

RDM Newbie Jumpstart

Overview of Landscape, Stakeholders, Support & Networks

 

What we Do and How we Do it

Tips & Tricks, Fails, Task Diversity, and Tools

 

Changing Research Data Management Culture

What, Why, How? Let's discuss all about Change Management.

 

Target Audience

For everyone who is (interested in) supporting and promoting Research Data Management!

We invite everyone who is involved with RDM training, supporting researchers in their RDM, has a position called Data Steward, Data Manager, Data Curator, RDM Professional, RDM Officer, or all the other titles the community encompasses. 

Everyone who is interested in the job(s) of this field and our agenda is also very welcome.

 

All disciplines welcome!

Our program is tiered towards everyone who supports / promotes RDM for scientists and researchers from all disciplines.

 

International!

We aim to foster exchange across borders. We explicitly invite attendance and contributions from community members outside of Germany.

 

Members & friends of:

            

 

Feel free to distribute this invitation to whoever you see fit.

 

Call for Posters

We highly encourage you to prepare a poster for the Fellowship of the Data!

The poster sessions are planned to foster exchange regarding perspectives on “the job” – thus, we would like to invite introductions of initiatives, projects, or institutions, how and with which methods or material they teach RDM, lessons learned, and/or what they plan to undertake. If you have something else to show that you think fits our audience / agenda, please do not hesitate to submit!

We have 30 slots for posters (A0, portrait) and corresponding flash talks (1 minute of teasing your poster), which we will select from your abstracts.

To propose your poster for the session, please submit your poster title and a short abstract (<200 words) of your presented initiative/institution and one or two focal aspects here. We will select contributions and get asap back to you. Please get in touch if your attendance depends on it!

Upon admission, we encourage you to publish your poster to our umbrella community at Zenodo: DataFellows -- RDM Trainer Community!

Conference Fee

To help cover catering costs for the conference, we kindly request a participation fee from all attendees. Thank you for your understanding and support!

Register by 2025-02-21 (see below) to take advantage of our early bird rate of €100. After this date, the fee will be €110. 

Time Line

2025-01-20	2025-02-21	2025-03-03	2025-03-13
Registration and poster submission open	Switch from Early to Late Bird registration	Poster submission closes	Last poster acceptance notifications Late Bird registration closes
Early Bird registration: €100 conference fee		Late Bird registration: €110 conference fee

 

 

 

We are looking forward to see you all in person! 

Be a DataFellow!

 

Your Fellowship-Orga Team 

Cora (TKFDM), Nils (ELIXIR-DE), Elena (FAIRagro), Jeanne (Leibniz FLI)

 

---

You are welcome to contact any of us for any question regarding the Fellowship Event.

 

Tue, April 1

10:00 AM Registration & Early Coffee

Day 1: Opening

1 Welcome

2 Orientation

Keynote 1: Forming the Fellowship — RDM as a Profession: What Becoming Data Stewards need to know

We will highlight what you need to know if you are going to move in the field of RDM and RDM Training.

3 Learning Objectives as a Starting Point for the Development of Trainings for (future) Data Stewards

Speaker: Britta Petersen (Kiel University)

4 FAIR Data Stewardship: Bridging Training, Practice, and Community Building. Examples from a Global and National (The Netherlands) Perspective

Speaker: Mijke Jetten (Health-RI)

Keynote 1: Forming the Fellowship — RDM as a Profession: Q & A

We will highlight what you need to know if you are going to move in the field of RDM and RDM Training.

12:00 PM Lunch & Connect

Keynote 2: So many Fellows! — Diversity of RDM Tasks & Roles: Diversity of Data Stewardship

The title Data Steward can mean many things and the role may be embedded in many contexts. Here we explore two settings to prime further discussions.

5 Rent a Data Steward: Two Companions for All — a Travelogue from Thuringia

Speakers: Kevin Lindt (TU Ilmenau), Stefan Kirsch (EAH Jena)

6 An Ecology of Data Stewards: Building a Data Stewardship Network at the University of Vienna

Speaker: Michael Feichtinger (University of Vienna)

Keynote 2: So many Fellows! — Diversity of RDM Tasks & Roles: Q & A

The title Data Steward can mean many things and the role may be embedded in many contexts. Here we explore two settings to prime further discussions.

Poster Session 1: Flash Talks

7 Poster Flash Talks

Poster Session 1: Posters & Coffee

Parallel Sessions 1: Companions of a Common Journey: Introduction

We offer the space for our attendees to gather in broad-topic sessions and get to know their peers.

Parallel Sessions 1: Companions of a Common Journey: Birds of a Feather: RDM in Arts and Humanities & friends

We offer the space for our attendees to gather in broad-topic sessions and get to know their peers.

8 RDM in Arts and Humanities & friends

Parallel Sessions 1: Companions of a Common Journey: Birds of a Feather: RDM in Life Sciences & friends

We offer the space for our attendees to gather in broad-topic sessions and get to know their peers.

9 RDM in Life Sciences & friends

Parallel Sessions 1: Companions of a Common Journey: Data Competence Centers

We offer the space for our attendees to gather in broad-topic sessions and get to know their peers.

10 Data Competence Centers

Parallel Sessions 1: Companions of a Common Journey: Review and Summary

We offer the space for our attendees to gather in broad-topic sessions and get to know their peers.

6:00 PM Socializing

Wed, April 2

9:30 AM Early Bird Coffee

Day 2: Opening

11 Welcome & Orientation

Parallel Sessions 2: The Fellowship Shares their Secrets: Introduction

Our Community Workshops let us discover together what we can and need to share with each other, from knowledge to projects and more.

Parallel Sessions 2: The Fellowship Shares their Secrets: 1. One RDM-ing: Data Stewards share their Tips & Tricks: low-key convincing of researchers / how to make them do RDM without noticing :) (awareness + motivation)

Our Community Workshops let us discover together what we can and need to share with each other, from knowledge to projects and more.

Parallel Sessions 2: The Fellowship Shares their Secrets: 2. Allies: “Initiativen tauschen sich aus: wer macht eigentlich was??” / Interaktive Wand (zB Aktivitätenmatrix mit Status)

Our Community Workshops let us discover together what we can and need to share with each other, from knowledge to projects and more.

Parallel Sessions 2: The Fellowship Shares their Secrets: Data Stewards, let's Share: Essential Tasks and How to Overcome Challenges

Our Community Workshops let us discover together what we can and need to share with each other, from knowledge to projects and more.

12 Data Stewards, let's Share: Essential Tasks and How to Overcome Challenges

Data stewardship is a systematic, scientific way of stewarding research data while at the same time ensuring its integrity, accessibility, meaning and usefulness. The emerging role of data steward has become increasingly important for the management of research data (RDM) in the scientific disciplines and large research projects such as Collaborative Research Centres and Clusters of Excellence, in the NFDI consortia, as well as in small research groups and in infrastructure institutions such as libraries and computing centres.

However, a clear definition of a data steward remains unclear, as their responsibilities as we all know are diverse. Therefore, data stewards often specialise in particular aspects of RDM, depending on the specific needs of their discipline, project or institutional setting.

The DataStew project has identified five prototypical profiles for data stewards, characterised by their competencies, tasks, institutional location, and professional and RDM background.

In this workshop, together with the participants, we want to bring to life the range of tasks performed by data stewards, both qualitatively and quantitatively, and to discuss the challenges that arise from the diversity of tasks and the opportunities to address them.

We will start with a lightning talk about the emerging data steward community in Germany based on the activities of Data Stewardship goes Germany (DSgG), followed by group work and plenary discussion.

Parallel Sessions 2: The Fellowship Shares their Secrets: Debrief

Our Community Workshops let us discover together what we can and need to share with each other, from knowledge to projects and more.

Keynote 3: One Does Not Simply Walk Into Research Culture!: Change Management

Change Management is a crucial aspect of improving RDM in science. We need to be aware and empowered to shape the change we want to see.

13 Be an Agent of Change – How to Support Culture Change in Research Data Management

Speaker: Antje Manske (GESIS)

Keynote 3: One Does Not Simply Walk Into Research Culture!: Q & A

Change Management is a crucial aspect of improving RDM in science. We need to be aware and empowered to shape the change we want to see.

12:30 PM Lunch & Connect

Keynote 4: Who Will Come to Our Aid?: Digital Note Taking

Tools and resources can be powerful assets for RDM. Their use comes with challenges and hurdles. Here we delve into Digital Note Taking, relevant for researchers of all disciplines.

14 I can’t record it for you, but I can provide you with a Digital Notebook — The daring journey of the pre-requisites and hurdles of Digital Notetaking

Speaker: Samantha Pearman-Kanza (University of Southampton)

Keynote 4: Who Will Come to Our Aid?: Q & A

Tools and resources can be powerful assets for RDM. Their use comes with challenges and hurdles. Here we delve into Digital Note Taking, relevant for researchers of all disciplines.

Poster Session 2: Flash Talks

15 Poster Flash Talks

Poster Session 2: Posters & Coffee

Day 2: Closing

16 Closing Plenum